How to Write a Letter of Recommendation Request

A letter of recommendation can significantly impact college admissions, scholarships, or internship applications. These letters provide a personal perspective on your skills, achievements, and character, offering insights that grades and test scores cannot capture. To secure a strong letter, the key lies in how you approach your teacher, mentor, or supervisor for the request.

This guide will help you understand how to craft a professional recommendation request and ensure you leave a positive impression.

Why Are Letters of Recommendation Important?

Letters of recommendation add credibility to your application. They provide evidence of your abilities and accomplishments from someone who knows you well.

Key Benefits:

• Showcase your strengths from a third-party perspective.

• Highlight specific achievements or skills not fully captured in your application.

• Build trust with admissions committees, scholarship boards, or hiring managers.

Step 1: Identify the Right Recommender

Choosing the right person is critical. A strong letter comes from someone who knows you well and can speak to your abilities.

Tips for Selecting a Recommender:

1. Relevant Connection: Pick someone related to the opportunity (e.g., a math teacher for an engineering application).

2. Familiarity: Ensure they know your work and personality.

3. Willingness: Choose someone who has expressed enthusiasm for supporting your goals.

Step 2: Plan Ahead

Letters of recommendation take time to write, and your recommender may have other commitments. Respect their schedule by making your request early.

Timeline Tips:

• Ask at least 4–6 weeks before the submission deadline.

• Provide a clear deadline to your recommender.

Step 3: Craft a Polished Request

When reaching out to a potential recommender, professionalism is key. Your request should be polite, concise, and specific.

Components of a Recommendation Request:

1. Introduction: Start by expressing gratitude and explaining why you’re reaching out.

   
   

   Example:Dear [Teacher's Name],

   
   

   I hope this message finds you well. I’m writing to ask if you would be willing to write me a letter of recommendation for [specific opportunity, e.g., college applications or a scholarship].

   
   

2. Reason for the Request: Explain why you chose them as a recommender.

   
   

   Example: Your guidance in [specific subject/project] has had a significant impact on my academic growth, and I believe you can provide valuable insights into my abilities.

   
   

3. Details of the Opportunity: Provide information about what the letter is for and why it matters.

   
   

   Example: This recommendation will support my application to [college/program/scholarship] and highlight my skills in [specific area].

   
   

4. Key Points to Include: Offer a summary of achievements or qualities you’d like them to address.

   
   

   Example: If possible, it would be great if you could mention [specific project, leadership roles, or skills].

   
   

5. Deadline and Submission Details: Be clear about when and how to submit the letter.

   
   

   Example: The deadline for submission is [date], and the letter can be uploaded to [portal/email address].

   
   

6. Gratitude: Thank them sincerely for their time and effort.

   
   

   Example: Thank you so much for considering my request. I truly appreciate your support and guidance.

Step 4: Provide Supporting Materials

Help your recommender by giving them the tools they need to write a strong letter.

What to Share:

• A copy of your resume or CV.

• A summary of your achievements, goals, and aspirations.

• Details about the opportunity, including any specific qualities the selection committee values.

• A list of deadlines and submission instructions.

Step 5: Follow Up Professionally

After your initial request, follow up to confirm if they’re willing to write the letter. A polite reminder can ensure the process stays on track.

Follow-Up Example:

Dear [Teacher's Name],

I wanted to follow up on my previous message about a letter of recommendation. Please let me know if you’re available to write one or need additional information. Thank you again for your consideration!

Step 6: Express Gratitude

Once the letter is submitted, thank your recommender with a handwritten note or a thoughtful email.

Thank You Example:

Dear [Teacher's Name],

Thank you so much for taking the time to write my letter of recommendation. I truly appreciate your support and the effort you put into helping me achieve my goals.

Consider sharing the outcome of your application to let them know how their effort contributed to your success.

Do’s and Don’ts of Requesting a Recommendation Letter

Do’s:

1. Be Respectful: Value their time and effort.

2. Be Clear: Provide all necessary details upfront.

3. Be Organized: Share documents and deadlines promptly.

Don’ts:

1. Don’t Procrastinate: Avoid last-minute requests.

2. Don’t Be Vague: Specificity helps them write a stronger letter.

3. Don’t Assume: Always ask for confirmation before listing someone as a recommender.

Conclusion

Requesting a letter of recommendation is an important skill that demonstrates professionalism and initiative. By selecting the right person, planning ahead, and providing all necessary information, you can secure a letter that enhances your application and sets you apart.

Start building relationships with potential recommenders today—your future self will thank you!